Internalisation of the reporting process
In order to reduce its time expenditure and external costs, ENTEGA 2016 decided to internalise the reporting process as far as possible. “In addition to reducing external costs, we were particularly interested in reducing frictional losses such as the induction of new agencies and service providers, correction loops and long coordination paths,” says Marcel Wolsing, Head of Sustainability Management at ENTEGA.
Create an online sustainability report without an agency
Nothing therefore stood in the way of internal text production. Only the consideration of how the online implementation of the sustainability report should take place was a big question mark – the agency had also taken over this until now. Today, the sustainability department maps all this internally with VERSO and creates an online sustainability report itself, in line with ENTEGA’s corporate design.
Connectivity of VERSO to existing software and IT
At ENTEGA, a common database has already been used by the more than 50 sustainability officers, in which all the figures converge. This database was to remain the process management software. This is why the requirement for the new solution was to be connectable to the existing IT system. VERSO was able to fulfil the relevant interfaces without any problems.
“Considerable time relief and equalization of work intensity”.
With VERSO, it is possible to work on the next sustainability report in the background, while the “predecessor” is published and available online.
“For us, this means that in future we will be able to edit general content such as the company portrait or the strategy, which does not change fundamentally every year, earlier. Additional content, such as the presentation of individual projects, can even be entered directly into VERSO on a continuous basis during the course of the year under review.”. According to Marcel Wolsing, this and the independence from external service providers leads to a “considerable time relief as well as an equalization of the work intensity”.
Intuitive usability, fast telephone support from and server in Germany
“VERSO is easy to use and as good as self-explanatory. After a one-day introduction by the VERSO team, users are very well prepared to create their own content. The sophisticated user interface allows intuitive use,” says Sustainability Manager Wolsing. “And if it didn’t work out, the VERSO team was always available to provide telephone support. The report generation itself is simple and fun, because you don’t have to deal intensively with the IT behind it”.
One major concern for Wolsing and his team, in addition to fast, professional and German-language support, was that the future service provider’s servers should be located in Germany. VERSO was also able to meet the requirements here.
Emails become superfluous with VERSO for interdepartmental cooperation.
The individual chapters and their subcategories are easy to create and change. The different coloured status lights of the individual chapters facilitate the parallel work of the ENTEGA CSR department in the system. For all users, it is always easy to see which parts have already been processed and where work still needs to be done. “The integrated task function makes parallel e-mail communication in the editorial team almost superfluous and ensures that the comments are always exactly where they are needed: in the sustainability report.
Reader-friendly PDF version of the CSR report at the touch of a button
ENTEGA also had the requirement for the solution they were looking for to generate a reader-friendly PDF version from the online report “at the push of a button”. VERSO makes this possible without any problems – without external agencies and in compliance with the corporate design.